Program Coordinator – Kenya | ReliefWeb

TITLE: Program Coordinator

WITHIN : Manager, GIRL Center

LOCATION: Nairobi, Kenya

SUPERVISED WORK: N / A

POSITION SUMMARY:

The Population Council’s Girl Innovation, Research & Learning Center (The GIRL Center) is a cross-cutting research center, established in 2017, that draws on the Council’s 20 years of expertise in research and programming on adolescent girls and brings together today’s leading scholars in adolescence to effectively generate, synthesize, and translate evidence for decision-making. Through rigorous research into what works – and what doesn’t – we aim to ensure investments in adolescent girls are evidence-based. Working with our national counterparts in government and NGOs, we identify best practices, refine essential elements of girl-centered programming, and use strong evidence to help organizations and donors allocate scarce resources to the most effective programs. more efficient.

The GIRL Center is seeking a Program Coordinator, based in Nairobi, to provide administrative, operational and research support. They will work closely with the Centre’s central management team to provide day-to-day support and assist future Hubs and internal Center research collaborators as they are established and begin to operationalize the Centre’s strategy. They will also provide research support in a portfolio of projects focusing on topics such as education, gender, child marriage, sexual and reproductive health, violence, poverty, migration, digital access , resilience and empowerment.

The Population Council has offices in the United States (New York and Washington, DC), Mexico, Guatemala, Senegal, Ghana, Nigeria, Zambia, Kenya, Ethiopia, Egypt, Pakistan, India and Bangladesh.

RESPONSIBILITIES:

Provide day-to-day support to the global GIRL Center team

1. Organize and participate in internal and external meetings and seminars. Write minutes, write meeting minutes and organize follow-up.

2. Coordinate logistics, including travel arrangements and catering for in-person events, in coordination with the local finance and administration team.

3. Support the process of developing and submitting tenders for new suppliers.

4. Write terms of reference for consultants, contractors, and interns (US-based and non-US-based) and work with purchasing, human resources, and accounts payable to roll out contracts and process invoices at Council offices.

5. Maintain project Sharepoint sites and troubleshoot issues with IT.

6. Make and track purchases for the GIRL Center team and process staff invoices for travel and other expenses.

7. Help host virtual webinars by reviewing presentations, hosting practice sessions, and helping with technology.

8. Manage the GIRL Center mailing list and inbox.

9. Coordinate the GIRL Center internship program by reviewing applications, conducting interviews and checking references, liaising with human resources and planning onboarding activities. Coordinate professional development and social opportunities for interns.

10. Manage GIRL Center interns by determining portfolio, delegating tasks, performing weekly check-ins to measure progress, and identifying opportunities for growth.

11. Provide additional administrative support to staff as required. Troubleshoot and resolve issues independently as they arise.

12. Writing and editing communication materials, including press releases, quarterly newsletter and social media posts

13. Assist with fieldwork/primary data collection as required.

14. Assist regional hubs and country-based collaborators to understand and operationalize the Centre’s strategy, mission, vision and values.

15. Organize monthly meetings for internal and external research collaborators. Identify opportunities for collaborators to present Center brown bags, learning sessions, research symposia.

Provide research support across the Centre’s portfolio

1. Assist in the preparation and submission of donor reports and grant proposals. Assist in writing technical and supplementary sections, as requested. Review, correct and format reports and proposals to comply with donor requirements.

2. Manage citations for multiple projects by organizing Zotero collections, formatting references for research products, and conducting Zotero trainings for new staff.

3. Conduct systematic and structured literature searches and synthesize evidence for research projects, including the Gender and Education Evidence (EGER) and the Adolescent Atlas for Action (A3).

4. Set up and manage Covidence for scoping and systematic reviews and lead Covidence trainings for new staff.

5. Coordinate and communicate regularly with the Campbell Collaboration for the submission of systematic reviews.

6. Become familiar with systematic review protocols and inclusion/exclusion criteria and assist with title and full-text selection.

7. Support the development of the manuscript by contributing to sections and revising before submission to the journal.

QUALIFICATIONS:

We recognize that strong applicants may not have all of the qualifications listed here and encourage applicants and individuals who bring passion and experience in several or most of these areas.

  1. Master’s degree and 3 to 5 years of relevant professional experience.
  2. Excellent English skills (oral and written). Excellent writing and editorial skills. Ability to quickly draft correspondence; prepare presentations, briefs and other written materials with careful attention to detail, appearance and accuracy while using good editorial judgment.
  3. Demonstrated experience with literature and/or scoping reviews, including defining search terms based on research questions, identifying databases containing both peer-reviewed articles and gray literature , conducting research and organizing research results. Experience working on systematic reviews is a plus.
  4. Ability to read, understand and summarize qualitative and quantitative research studies from peer-reviewed articles and gray literature.
  5. Demonstrated skills in interpersonal and cross-cultural communication.
  6. Experience in administering a multi-site organization, preferably including international offices.
  7. Excellent administrative and organizational skills with great attention to detail. Demonstrated ability to work independently and proactively, manage time effectively, set priorities, multi-task and respond to rapidly changing priorities.
  8. Proficiency in Sharepoint, Outlook, MS Word, Excel and PowerPoint required.
  9. Familiarity with a benchmark management program such as Zotero or Mendeley and a systematic review program such as Covidence a plus but not required.
  10. Experience or knowledge of regional Council sites highly desirable. Fluency in a language or languages ​​of the Council’s country office is an advantage.

ATTITUDES AND ATTRIBUTES

  1. Interest in performing routine administrative tasks and supporting a diverse team based in multiple countries
  2. Flexible, motivated, collaborative, with a team player attitude
  3. Results-oriented and committed to excellence
  4. Optimistic and resourceful, with strong self-awareness, cultural competence, emotional intelligence and humility
  5. Willingness to regularly participate in remote meetings across multiple time zones
  6. Interest in adolescent health and development, including education, sexual and reproductive health, child marriage, empowerment, migration, digital access and gender-based violence

SALARY AND BENEFITS Salary between KES 246,427 and KES 344,985 per month depending on knowledge, skills and experience. An excellent benefits package includes medical and group life insurance and personal accident insurance available immediately upon hire; pension plan with matching contribution from the employer equal to 15% of the annual salary, after successful completion of the trial period. We strive to provide an environment for professional growth and development.

How to register

We are looking for someone to fill the position described. If you know of a qualified candidate or are interested in this position, please apply to: http://www.popcouncil.org/employment/index.asp. Please attach your CV and cover letter in Word or PDF format. The Population Council is an international, non-profit, non-governmental institution that seeks to improve the well-being and reproductive health of current and future generations around the world and to help achieve a humane, equitable and sustainable balance between people and communities. resources. The Council conducts biomedical, social science and public health research and helps build research capacity in developing countries. Established in 1952, the Council is governed by an international Board of Directors. Its headquarters in New York supports a global network of country offices.

Only selected candidates will be contacted. This is a national position and only Kenyan nationals will be considered.

The Population Council offers equal opportunities; it does not discriminate against anyone with respect to age, color, creed, national origin, disability, political beliefs, veteran status, religion, marital status, gender, gender identity or sexual orientation. Employment decisions are based on an individual’s qualifications for the position for which they are being considered. The Council particularly encourages applications from members of underrepresented groups, including, but not limited to, Black and people of African descent, Indigenous peoples, people of color, women, LGBTQ+ people, including people who identify as transgender, non-binary, or gender broad, people with disabilities, first-generation college graduates, and those in communities who have the most to gain from expanded access to health services and information sexual and reproductive health and quality education. The Population Council is international in the composition of its board and staff, and in the nature and scope of its activities.

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