Program Coordinator – Indonesia | ReliefWeb

Purpose of the position

The Program Coordinator oversees and guides all programs, projects and emergency operations focusing on supporting, assisting and advising project managers to increase performance and impact. S/he mobilizes resources and raises funds, including coordinating cooperation and collaboration with partners to strengthen (and expand) the service delivery capacity of both National Societies, including access, coverage and presence. He/she is responsible for all non-project specific tasks including reporting, quality, risk and reward management. As a key member of the leadership team, he/she contributes to the overall management of CCD and advises on programmatic and strategic matters, including those relating to APRO’s partnership with ASEAN. In addition to having overall responsibility for overall program and project performance, including emergency response and operations, the Program Coordinator will have direct responsibility for specific projects and thematic portfolios.

Job Duties and Responsibilities


  • Promote Federation policies, frameworks, standards, tools, methodologies, systems and procedures.
  • Support and guide the implementation of IFRC commitments and guidelines for DRR and resilience planning and programmatic processes, including but not limited to the Framework for Community Resilience and the One Billion Coalition for Resilience.
  • Support National Societies and the Secretariat to engage in national and regional policy dialogues (such as national platforms for DRR and health, AMCDRR and ASEAN).
  • Ensure adherence to RCRC principles and rules for humanitarian assistance among NS and IFRC staff in Jakarta CCST.
  • Advise, support and promote the integration of DRR, climate change, school safety, health, urban DRM and cross-cutting issues such as protection, gender and diversity (PGI), engagement and Community Accountability (CEA), in NS programs/projects, etc. .
  • Ensure compliance with applicable laws and agreements to minimize the risk of harm to the IFRC and its personnel, property and resources. Particular attention should be given to compliance with procurement procedures and standards.
  • Support, assist and advise NS management and management, as well as project and team leaders, in the analysis of trends, risks and conditions of project management and service delivery; resource, budget and project management; managing the realization of risks and rewards; and change management and learning



  • Lead IFRC support to Ns in strengthening its service delivery systems, designing and implementing programs and contributing to the strategic objectives of the 2030 Strategy and IFRC operational plans and budgets
  • Promote an integrated programming approach, linking DRM to health and care, housing, migration, food security and livelihoods and national society development.
  • Support the NS in scaling up preparedness at the community level, and in particular, early warning and early action as part of the overall disaster risk management system.
  • Lead a collaborative and cooperative approach in all aspects of (technical) support, ensuring that all program areas have continuous access to technical advice and guidance to support program implementation, including support to the technical delegates, as required.
  • Work closely with NSD and other technical delegates in building NS capacity.
  • Ensure that evaluations carried out are timely, relevant, effective and implemented in accordance with international best practices of shared learning and accountability and that “lessons learned” are incorporated into future programming.

Specific responsibilities for disaster risk management, including:

1. Institutional Readiness and Preparedness:

  • Facilitate NS processes to update emergency response plan, contingency plans and standard operating procedures closely coordinated with other areas/departments.
  • Ensure that adequate Movement preparedness plans are updated and tested in accordance with the RCRC Principles and Rules for Humanitarian Assistance.
  • Support NS involvement in the areas of civil-military relations, migration and cash-based response preparedness. Monitor the disaster situation and trends in PMIs and CVTLs associated with disasters and crises

2. Disaster response:

  • Monitor disaster status and trends in PMIs and CVTLs associated with disasters and crises
  • Lead the timely development of the DREF and EA as required. Act as budget holder for EA and DREF if requested by HoD.
  • Ensure activation of Movement preparedness plans and support Movement coordination efforts in large-scale disaster or emergency response operations.
  • Lead the request to DFAT/ARC for the activation of the emergency fund for Indonesia.
  • Support and assist in the coordination of NS disaster and crisis relief and recovery operations.
  • Ensure that elements of risk reduction are incorporated into relief and recovery operations, where appropriate.
  • Be prepared to be mobilized and deployed by the IFRC Secretariat to provide technical and/or operational support to other National Societies, Regional Reference Centers or IFRC offices in Asia-Pacific or other regions upon request .


  • Play an active leadership role in developing new and strengthening existing relationships with multilateral donors, governments and the private sector, with a particular focus on resource mobilization.
  • Promote Movement contingency planning exercises as recommended by the Strengthening Movement Coordination and Cooperation (SMCC) decisions.
  • Develop and submit innovative funding proposals facilitating better delegation support to NS and ASEAN
  • Collaborate with ASEAN Secretariat and AHA Center on relevant initiatives
  • Supporting the ICBRR Consortium in Timor-Leste
  • Contribute to building stronger partnerships and supporting a better positioning of the IFRC with external stakeholders, UN agencies, governments, cooperation agencies, international NGOs, the private and academic sectors.
  • Coordinate with the Disaster Law technical team to support ongoing legal preparedness initiatives in Nova Scotia and with ASEAN.
  • Ensure effective communication with donors and maintain oversight of all program funding and pledges.


  • Contribute to the Delegation’s operational plan, program updates and reports in agreed formats as well as the development of proposals and concept notes to support fundraising efforts.
  • Assume the responsibility of the budget holder on relevant projects and ensure appropriate control of income and expenditure against plans, as well as ensure sound planning and financial management in accordance with IFRC policies, standards and practices.
  • Collect evidence of resilience investment in the region (DRR, health, etc.) through annual mapping, cost-benefit analysis, case studies, reviews and assessments.
  • Coach, coach and support project and team leaders with a focus on capacity building, professional development and career management.
  • Support and advise project and team managers in the development of project concepts and proposals; manage resources, budgets and projects; team management and quality, including evidence-based approaches to decision-making, assessments and reporting, and continuous improvement processes.


  • Relevant university degree or equivalent knowledge (mandatory)
  • IMPACT/Basic Steward Training Course (mandatory)
  • Relevant professional training (Red Cross/Red Crescent, humanitarian and development sector, management, etc.) (preferred)


  • Minimum of 7 years of professional experience in the international sector, focused on humanitarian needs (disaster preparedness, prevention, mitigation, response, etc.) (mandatory)
  • Minimum of 3 years of professional experience with the Red Cross/Red Crescent Movement, including time in the field and/or with a National Society (preferred)
  • Managing a team with a minimum of 3 years of experience in managing, coaching and supporting staff (mandatory)
  • Experience working in emergency and development contexts (mandatory)
  • Experience in participatory appraisal, program planning, management techniques and coordination (mandatory)
  • Experience planning and managing finances and budgets (mandatory)

Knowledge, skills and language

  • Demonstrated skill in analytical and strategic thinking (mandatory)
  • Write progress and final reports, represent and report to donors; and fundraising (mandatory)
  • Computer autonomy (Windows, spreadsheets, word processing, messaging, etc.) (mandatory)
  • Able to work well in a multicultural team and in a changing environment (mandatory)
  • Fluent spoken and written English (mandatory)
  • Good command of another official IFRC language (French, Spanish or Arabic) (preferred)

Skills and values

Adhere to all IFRC Core Values ​​and Competencies as per the IFRC Competency Framework.

Functional Skills: Strategic Direction, Alliance Building, Leadership, Empowering Others, Solution Focused.

How to register

In order for us to ensure a proper comparative assessment of your application for this position and to allow us to review your profile against other current and future similar positions, we ask applicants to submit their application together with a cover letter. at the latest July 14, 2022

Important Note:

  • Please note that the selected candidate will be hired under a national contract under Indonesian labor law.
  • The incumbent is responsible for complying with Federation policies, procedures, plans and applicable laws
  • The closing date is midnight Geneva time. Applications received after the closing date will not be considered;
  • Only candidates shortlisted for interviews will be notified.

The position will be based in Jakarta. Thus, Indonesian and foreign applicants with valid and current residence and work permits in Indonesia are encouraged to apply.

Please send your application along with a cover letter to: IFRC JOBS online or click Program Coordinator

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